Zotero guidelines
Guidelines for adding items to Zotero
If you add items to our Zotero group, please ensure the following:
- Author names must be there, and they must be complete (no abbreviated first names). Last names in the "last names" field, and first and middle names in the "first names" field.
- The publication language must be there, as a two-letter ISO-639-1, or a three-letter ISO-639-3 code in the "language" field.
- Make sure the publication type is correct.
- If there is a DOI, it should be in the DOI field. The value needed here is the pure DOI, starting with "10.", not the whole link URL. For item types where Zotero does not have a DOI field (e.g. book chapter), the DOI can be inserted in the "extra" field, in a new line preceded by "DOI: 10....". That also works for OCLC identifiers ("OCLC: 12345").
- Do not use the Zotero function "automatically create tags". Please make sure that only meaningful tags are assigned to the item, and delete any additional tags, which we would not use for the retrieval of items. Otherwise, the Zotero tag list soon gets very long and not usable.
- Add the full text PDF or slides PDF as attachment to the Zotero item. Only members of this Zotero group will have access to these, that means that you are not sharing them publicly. Please add the exact full text (not e.g. a whole book when it is only one chapter of that book), since we might decide to have computational analyses of the full texts.
When you are sure the publication metadata is complete and correct, add the tag "wikibase-export" to the item, so that it is exported to this Wikibase when we run the export script.
Items that are already described on this Wikibase have a link attachment that leads to the Wikibase item, and, in addition, they have the entity URI in the "extra" field. They are also tagged with a tag named "on-wikibase".
For assigning entities to author names, we use Open Refine in connection with Wikidata. That means, this will work only if the authors have Wikidata entities describing them. When creating "author" statements in bibliographical records on Wikibase, we create "no-value" statements with the names literal strings as qualifiers, and in the event we find that person on Wikidata, we create an item for them and replace the "no-value" with a link to that item (example).
The Zotero to Wikibase export method we use is explained here.
